Fleet Management Permission Categories

There are five permission categories tied to the Fleet Management module:

• Fleet Managers have the authority to access the Fleet Management Dashboard, create or view fleet vehicles, edit all fleet vehicles and equipment records, manage crash reports, approve service requests, manage vehicle assignments they have created, and create and edit service maintenance records.

If given the always-edit assignment permission, fleet managers can edit assignments created by other users.

If given the always-edit fuel & Oil permission, fleet managers can edit fuel/oil/mileage records created by other users.

Fleet managers can delete vehicles, only if given specific permissions.

• Mid-Level Managers have all the Fleet Manager's permissions except the following: The ability to add vehicles and edit the primary vehicle fields or any custom fields associated with the vehicle.
• Fleet Officers view fleet vehicles and equipment currently or previously assigned to them, assign themselves to existing vehicles, create fuel & oil and service requests on vehicles to which they are appointed.
• Fleet Clerk views fleet vehicles and add fuel & oil records with mileage, and edit records only if you are the creator and only if within lock hours.
• Application Administrators configure the set-up of the module, such as define the eligible list of equipment and service types, vehicle types and categories, service vendors, inspection types, and more. Refer to the Online RMS Administrator Guide for details.

Permission categories can be assigned to any role to allow the agency to best manage user access to application modules.

The person with the Fleet Manager permission category could also be an Application Administrator, or it could be two different people.

Note: Vehicle Make, Model, Type, and Styles for Fleet Vehicles share admin tables with the Inventory and Asset Module. Configure these values at the Organization level. The Inventory and Asset Module must be enabled, and the Application Administrators must also have the Inventory_Manager role. Refer to the Inventory and Asset section of the Online RMS Administrator Guide for details.