## Accessing Master Indices

Master Indices are accessible, with appropriate permissions, by selecting the Master Indices button on the top navigation bar. The down arrow on the right of the button indicates additional menu options are available. Click on the Master Indices button to display menu options.

Each Index on the list contains additional information that pertain to that Index. For example, Person includes gender, race, date of birth, hair and eye color, ethnicity, etc.; Vehicle includes the vehicle model, color, VIN, etc.

You can update and print Master Indices records. Beginning with the Online RMS 11.6 release, you can delete Person records with appropriate permissions. Master Indices records also provide Total Involvements of the record within Online RMS, Common Event Associations, and the ability to create a Subscription that notifies you when a particular record is accessed, updated, and/or associated to a module within RMS. You can also use SmartSearch in the person section for locating person involvement in incidents across all counties in the Online RMS system within your agency's state.

The standard configuration imposes a 100 hour edit lock rule for all Master Indices. This means that the user adding the initial primary information has up to 100 hours to fix any errors but it cannot be edited by another user. Examples of primary information include an incorrect date of birth, social security number, street spelling, vehicle year, VIN, organization spelling, and gang spelling. You cannot edit primary information after 100 hours unless your administrator has given you access to do so, but you can add additional information at any time.

Note: The exceptions to this rule are Sex, Race, and Ethnicity. Updates to these fields are allowed if the previously selected value was Unknown, and your administrator has given you the Master Indices - Add Missing Person Info Past Lock Hours permission. Refer to your administrator for more information.

To access a particular master record, you must first search for the record. A Search window appears when you click on any one the of menu items. Search for a particular record, or groups of records, to narrow the search results, then select the record from the list. You can also export the search results to a file. For more information on searching, refer to Searching Master Records.