## Master Indices Overview

Master Indices are centralized pieces of data that are accessed from different modules of the system for consistency. Each index is represented only once, such as a person, an address, a vehicle, etc. For example, all modules of Online RMS access the same person information for Joe Smith with SSN 123-12-1234 and the same vehicle information for VIN ABC1235223DE45455.

The following are considered Master Indices:

| • | Person

The Master Person Index stores identifying information for persons. Composite sketches and unlimited number of images can be attached, and person records can be linked to appropriate incident, arrests, and other system modules.

Note: If configured for your agency, you can take photos directly from the Online RMS Field Arrest or Master Person Index record using the Hunter Camera integration software installed on your local machine. The software associates the images with the Master Person Index record. For more information on the camera software, refer to “Hunter Camera”.

When a person is associated with an active warrant, an automatic Caution Flag appears on the master person index record:

For more information on active warrants, refer to Activate Warrant.

While viewing or editing a person record, you can Pin it to your Home Page for quick reference.

To Pin, click on the green Pin Person button located on the top left of the page; the button color then changes from green to gold and the label changes to Unpin Person.

To unpin, click on the gold Unpin Person button.

For more information on pinned records that appear on the Home Page, refer to Home Page - Prior to RMS 11.12.

| • | Address

The Master Address Index stores address information. If a geo-file is available, the address can be validated and geo-coded (latitude and longitude values included).

| • | Organization

The Master Organization Index stores information about the organizations with which the department comes into contact. Each organization in the index can have multiple emergency contacts associated with it and link to incidents, patrols, security alarms, standard operating procedures, and other system modules.

| • | Vehicle

The Master Vehicle Index tracks a vehicle's history with the department and has the ability to link a vehicle to incidents, name, businesses, stolen vehicle history, citations, evidence, and other system modules.

| • | Property

The Master Property Index tracks stolen, lost, and recovered property. It also stores descriptive information including property disposition and associated incident and person data. Media files and documents can attach to the Master Property Index record. Property data easily transfers to evidence, and property owner information resides in the Master Person Index.

| • | Gang

The Master Gang Index stores information about street gangs with which the department comes into contact.